First Amendment to the Iowa Department of Human Services 
Public Assistance Cost Allocation Plan Evaluation and Redesign Request for Proposal and Notice of Additional Round of Questions and Responses

This Amendment to RFP Number COO-23-001 is effective as of August 26, 2022.  Note a second round of questions and responses has been added to the procurement timetable.  The RFP is amended as follows:

Revision 1.  The Procurement Timetable is hereby deleted and replaced as follows:

Event	Date	
Agency Issues RFP Notice to Targeted Small Business Website (48 hours):	July 26, 2022	
Agency Issues RFP to Bid Opportunities Website	July 28, 2022	
Bidder Letter of Intent to Bid Due By 12:00 PM	August 22, 2022	
First Round Bidder Written Questions Due By 12:00 PM	August 22, 2022	
First Round Agency Responses to Questions Issued By	August 26, 2022	
Second Round Bidder Written Questions Due By 12:00 PM	September 1, 2022	
Second Round Agency Responses to Questions Issued By	September 6, 2022	
Bidder Proposals and any Amendments to Proposals Due By 4:00 PM	September 28, 2022	
Agency Announces Apparent Successful Bidder/Notice of Intent to Award 	November 2, 2022	
Contract Negotiations and Execution of the Contract Completed 	November 14, 2022	
Project Implementation Meeting	November 29, 2022	

Revision 2. Section 1.3(2)(a), Subsections i-iii are hereby deleted. 

Revision 3. Section 1.3.1.4, IV-E/IV-B Recommendations Report, is hereby deleted and replaced as follows:

1.3.1.4 IV-E/IV-B Recommendations Report

The Contractor shall develop and provide a recommendations report specific to IV-E and IV-B that outlines changes to optimize federal claiming and the manner to implement those changes into the current Agency IV-E State Plan and PACAP. The Contractor shall complete a comprehensive review of the entire DHS IV-E state plan, including the IV-E Prevention Plan, as a basis for making recommendations.  Recommendations shall include transition, implementation, and data collection guidance to support any new claiming.  

The Departments are also interested in exploring opportunities for braiding federal funding streams for programs and services traditionally provided under Title IV-E and IV-B programs as well as the Family First Prevention Act of 2018.  For example, opportunities to leverage Title XIX funding for treatment services within residential settings. 

Areas for improving federal claiming include, but are not limited to:
•	Identify appropriate Title XIX funding in qualified residential treatment program (QRTP) and other residential settings. 
•	Assist assessment and evaluation of the best strategies for developing residential service array that reduces risk of losing federal funding associated with the IMD-exclusion (i.e., Institution for Mental Disease). 
•	Evaluate current random-moment sampling of child welfare workers’ time to ensure all appropriate, reasonable methods and strategies for claiming IV-E are employed. 
•	Review implementation of Motivational Interviewing (MI) to identify opportunities to strengthen MI practice/implementation within DHS’ family services vendors/providers with the goal of readying Iowa to claim for these services.  This effort shall include methods for capturing MI claiming, reporting and related quality improvement data elements as required by the FFPSA.
•	Recommend training considerations for MI to address identified workforce needs and meaningful integration within family services providers’ workforce capabilities. Training considerations shall address the goal of achieving fidelity over time, such as coaching, booster sessions, and administrative infrastructure. 
•	Assess current operations and develop revisions to existing DHS and family services providers business processes to support MI implementation and documentation requirements under the FFPSA. Eligibility determination, completion of the child-specific prevention plans, transmission of required information between DHS and providers, ongoing monitoring, and eligibility re-assessment shall be included.
•	Review FCS contract requirements and invoicing that are currently in place between DHS and contractors to assess information available to capture costs associated with delivering MI.  Develop recommendations for reasonable methods to calculate costs associated with MI for claiming, including service costs and associated Title IV-E administrative costs.  Assist DHS in developing procedures to support claiming.  

This Deliverable is due by the dates set forth in Section 1.3.1.11.

Revision 4. Section 1.3.1.11, Deliverable Summary/Timeline is hereby deleted and replaced as follows:

1.3.1.11 Deliverable Summary/Timeline  

This timeline is subject to change depending on the procurement dates listed in the Procurement Timetable.

Deliverable	Event	Number of days after contract execution Date	Date	
1.3.1.1	Project Implementation Meeting	2 weeks 	11/29/2022	
1.3.1.2	Primary Project Team	30 days	12/14/2022	
1.3.1.3	Project Plan	60 days	1/13/2023	
1.3.1.4	IV-E/IV-B Recommendations Report	175 days	5/4/2023	
1.3.1.5	Draft Recommendations Report	150 days	4/13/2023	
1.3.1.6	Stakeholder Engagement Meetings (Beginning Date)	180 days	5/13/2023	
1.3.1.7	Recommendations Conference	195 days	5/28/2023	
1.3.1.8	Recommendations Report and Implementation Plan	210 days	6/12/2023	
1.3.1.9	PACAP/IRP Consolidation 	240 days	7/12/2023	
1.3.1.10	Final Report	260 days	 8/1/2023	
 	 	 	 	
 1.3.2.1	Weekly Progress Reports	Every Tuesday by 5:00	 As Applicable	

Revision 5. Section 1.3.6.1, Milestone Payments, subsection 4 is hereby amended as follows:

4) IV-E/IV-B Recommendations Report as described in section 1.3.1.4

Revision 6. Section 3.2.5.1, Tables of Organization, is hereby deleted and replaced as follows:

Illustrate the lines of authority.  This information may be presented in two tables (or charts):
•	One showing overall operations
•	One showing staff who will provide services under the RFP  

Revision 7. Section 4.3.2, Technical Proposal Components, is hereby amended as follows:

Primary Project Team, Section 1.3.1.2 – 			20 Potential Maximum Points
Project Plan, Section 1.3.1.3- 				100 Potential Maximum Points 

Revision 8. Attachment F, Public Assistance Cost Allocation Plan Evaluation and Redesign Cost Proposal is hereby deleted and replaced with the revised Attachment F as amended in the RFP and as posted as an Excel version to the State of Iowa’s procurement website at: PROC|DAS Bidding Opportunities | Iowa Department of Administrative Services (last visited on August 26, 2022) with this First Amendment.